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Product Update June 2018

Here is a list of the latest improvements to online booking and scheduling system BookingHawk.com. These features went live in the last week of May 2018 when the ‘Keown’ release went live:

  • GDPR features
  • Defects resolved for printing invoices and exporting data
  • Customisation of the Event button
  • 17 new quotes added for booking confirmation emails
  • Automatic emails to notify clients of credit card refunds
  • Improved date display for long running events

Data Protection, GDPR and BookingHawk.com

As you are aware, The General Data Protection Regulation (GDPR) came into effect on May 25th 2018. BookingHawk.com provides a number of features which help you to ensure your business complies with The GDPR.

BookingHawk.com is Irish owned and hosted. We never share either your data or that of your clients with anyone other than our Hosting Company (Hosting Ireland), and our Payment Providers (Stripe and N26).

  1. You must inform your clients of the explicit reasons for you holding their data. See how you can update the message from the default which we have entered by clicking here. NOTE: The default message is: “We require the information you have provided to allow us to schedule bookings and manage our diary. Your contact data will be used if we need to contact you. We use the software platform BookingHawk.com to help us to achieve these objectives. BookingHawk.com is Irish owned and hosted. BookingHawk.com do not use your data for any purposes other than those stated above.”
  2. Clients must give you explicit permission to hold their data. There is a checkbox in the dashboard for you to indicate if the client has done so when you are making a booking for them. When the client is booking themselves in, they must select the new data checkbox. To see this feature in operation, see this short video.
  3. Clients have the right to request that you delete their data, see how you can do so in this short video.
  4. Clients have the right to access their data. See how you can give them their data in this short video.
  5. Clients have the right to request that you edit/correct their data. See how you can do so in this short video.
  6. You have the ability to see the clients that are on your waiting list (Appointments Only). To learn how to enable your waiting list click here. To see how to view your waiting list, click here.
  7. The Data Protection Officer for BookingHawk.com is Niall Smith. Please feel free to contact him via the usual channels or on the below email address. shceduling-system
  8. You can merge clients if you notice that the same client is in your system with different email addresses. Should you do so, all data for both clients will be left with the remaining master client. To see a quick demo of this, click here.

Online Booking Payments and Deposits With BookingHawk.com

by niall 0 Comments

BookingHawk.com is securely integrated with the payment processing company named Stripe.
Stripe are the new standard in online payments. They handle billions of dollars every year for forward-thinking businesses around the world. By using Stripe to process our payments, we are making sure that your customers details are offered the best security available and that we abide by all the required legislation.

So how does it work?

When a user makes a payment through BookingHawk.com for your service, the users card is immediately debited and the funds move to Stripe. Once you honour the users booking, BookingHawk.com deposit the payment, less the Stripe commission, into your nominated bank account.

The Stripe commission fees can be seen on their website. When a user books your service with a European card, the commission fee is 1.4%, plus 25c plus tax. So for example a European card with the Irish VAT rate of 23% means that Stripe take 48c of a €10 payment.

With BookingHawk.com, you can set your own cancellation policy. If a user cancels and they are due a refund, they get 100% of what they paid refunded, including the commission.


When will you get your money?

As with most things in life, that depends. It depends on how many days in advance a user is booking a service for. There are two scenarios.

  1. The first, known as a ‘Long Notice Booking’ is when a user books a service for a date in the future, more than 7 days in the future to be exact.
  2. The second scenario, known as a ‘Short Notice Booking‘ is when a user books a service at short notice, short notice being defined as date less than 7 days away).

Long Notice Booking

The money will be in your account within 5 working days after the service is hououred. For example, Frank books a service for February 1st 2021. The money is held by BookingHawk.com until February 3rd. At that point, neither party can no longer issue a refund and the bank transfer begins.

Short Notice Booking

Stripe hold all European payments as pending for a period of 7 business days. So 7 business days after the payment is received, BookingHawk.com trigger the transfer that should be in your account within 3 working days. In our first scenario, that 7 day pending period was swallowed up in the wait for February 1st. Don’t worry about transactions being in pending mode, once they enter pending, BookingHawk.com guarantees payment for your service. We can do that because Stripe make that guarantee to BookingHawk.com

All of this happens automatically. It may sound a little complex but it just means that you don’t need to worry about issuing refunds or creating bank transfers. We also make it nice and easy for you to trace back each payment to the booking it relates to with our consistent bank transfer code. The code you see in BookingHawk.com is the code you will see on your bank statement.